NGOERP automates donor reporting, tracks fund utilisation in real time, and gives you the compliance paper trail you need — so you can focus on impact, not formatting.
Track record
Built by GXCO, which has implemented ERP and data systems for multiple NGOs across the Indian development sector since 2023.
Most NGOs don't have a technology problem. They have an accumulated workaround problem.
It started small — a shared Excel sheet for HR, a separate Tally for accounts, project data on individual laptops, WhatsApp for leave approvals. Each workaround made sense at the time. Together, they created something nobody planned for: a fragile, people-dependent system that breaks every time someone leaves, every time a donor asks an unexpected question, and every time you try to grow.
Here's what that looks like in practice across most organisations we've worked with.
HR in one place, finance in another, programme data in a third. Every quarter someone manually stitches these together. The stitching takes weeks, introduces errors, and the moment you submit, the data has already moved.
Your most experienced finance person spends the last two weeks of every quarter not doing finance — but doing formatting. Extracting, reconciling, reformatting data for each donor's specific template. This is not a finance problem. It's a systems problem.
FCRA filings, 80G compliance, approvals, procurement documentation — scattered across email threads, physical files, and whoever has been around longest. When an auditor asks for evidence of a specific approval, someone spends three days finding it.
In many NGOs, the system is a person. A Finance Manager who knows where everything is. An ED whose approval is sought verbally. When they leave — and eventually everyone leaves — the institutional knowledge walks out with them.
The workarounds that held together at ₹2Cr start collapsing at ₹10Cr. More staff, more donors, more locations — the same fragile system, now under more pressure. You can't fix a scaling problem by working harder inside a broken system.
NGOERP replaces the patchwork with a single system — with compliance, reporting, and governance structure already built in for Indian NGOs.
Your people, properly managed — configured for the realities of project-based staffing and field operations.
Full visibility into every project — track activities, budgets, and timelines across all donor-funded programmes.
Audit-ready, always — accounts, FCRA tracking, and fund utilisation with a full compliance paper trail.
NGOERP is built on Frappe, one of the world's leading open-source application frameworks. Frappe powers ERPNext, used by thousands of organisations globally — which means the foundation underneath NGOERP is robust, regularly maintained, and not dependent on any single vendor.
For your NGO, this means you are never locked in. The platform can be customised as your organisation grows. And because Frappe is open source, there are no per-user licensing fees that make enterprise software unaffordable at scale.
NGOERP is a custom application built on top of Frappe — which means you get the full reliability of the Frappe ecosystem plus the workflows, reports, dashboards, and compliance templates specifically designed for the Indian development sector.
Need a CRM to manage donor relationships? An LMS for staff training? A procurement module? The Frappe ecosystem makes it possible — without starting from scratch.
Open source means your data and your system are always yours. You're not dependent on any single company's commercial decisions.
ERPNext and Frappe power thousands of organisations worldwide. The reliability and performance comes proven.
As your NGO grows — more staff, more donors, new programme areas — NGOERP grows with it. No expensive migrations.
NGOERP customises Frappe's built-in apps specifically for NGO operations, compliance requirements, and reporting structures.
Three tiers based on your organisation's scale. Add development hours when you need custom features. For larger organisations or multi-country operations, contact us for custom pricing.
For NGOs with annual budget up to ₹5Cr
For NGOs with annual budget up to ₹15Cr
For NGOs with annual budget up to ₹30Cr
Development hours available separately. For organisations operating outside India, contact us for regional pricing.
We're onboarding our first 5 partner organisations who will help shape NGOERP's final product roadmap as we move toward full market release.
As an Early Partner, you get:
Applications close March 31, 2025
Only 5 spots available. Once filled, this offer won't repeat.
NGOERP is built for Indian NGOs and development sector organisations starting from ₹1Cr annual budget — organisations that have outgrown spreadsheets but don't have a full IT team to manage complex enterprise systems.
For larger organisations or those with multi-country operations and specific requirements, we offer custom implementation with dedicated hosting, exclusive IP, and tailored support arrangements. Reach out to discuss your needs.
If your finance team dreads the end of every quarter, if your project managers don't have real-time visibility into budget utilisation, if your HR processes are still mostly manual — NGOERP was built for you.
We currently work with organisations across:
Currently serving Indian NGOs. For organisations operating outside India, contact us for regional pricing and deployment.
You're managing multiple donor-funded projects and need real-time fund utilisation visibility
You have dedicated Finance and/or HR staff currently spending too much time on manual processes
You need FCRA compliance, 80G documentation, or audit-ready financial records automatically
You want a system your team can actually use — without a full-time IT department
You're ready to move beyond spreadsheets and invest in systems that support your growth
NGOERP is built by GXCO, a technology implementation partner that has worked with development sector organisations since 2023. Our team has implemented ERP, data management, visualisation, and custom application systems for multiple NGOs across health, livelihoods, education, and community development sectors.
We've sat in the finance meetings. We've mapped procurement processes from scratch. We've built the utilisation dashboards that donors actually use. We've done ODK implementations in the field and chatbot deployments for programme tracking. NGOERP comes from that experience — not from a generic software template.
GXCO is based in India and works exclusively with development sector organisations. Our mission: help NGOs scale up without losing control — by building systems that bring structure without rigidity.
NGOERP is a product of GXCO.
Learn more about GXCO →Book a free 30-minute discovery call. We'll understand your current systems, your biggest pain points, and whether NGOERP is the right fit — no pressure, no sales deck.